Litigation Legal Secretary

Location: Carlsbad, CA
Practice Area: Civil Litigation
Salary: $80,000 - $100,000 DOE
Schedule: Full-time | 40 hours/week
Hours: Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)

Position Overview

A well-established civil litigation law firm in Carlsbad is seeking an experienced Litigation Legal Secretary to provide high-level administrative and litigation support to multiple attorneys. This role is ideal for a detail-oriented professional with strong litigation experience who thrives in a deadline-driven environment and takes pride in managing complex case logistics with accuracy and professionalism.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys.
• Manage and maintain accurate court calendaring, including statutory and court-ordered deadlines.
• Prepare, revise, and proofread a wide range of litigation documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
• Coordinate state and federal court filings, both electronic and physical, ensuring strict compliance with procedural and court-specific requirements.
• Assist with corporate counsel work as needed, including drafting and formatting documents.
• Schedule and coordinate depositions, hearings, client meetings, and trial logistics.
• Maintain well-organized electronic and physical case files with exceptional attention to detail.
• Communicate professionally with clients, court personnel, opposing counsel, and outside vendors.

Required Qualifications

• Minimum of 3 years' experience as a litigation legal secretary (required).
• Demonstrated, working knowledge of civil procedure, court rules, and litigation deadlines (hands-on experience required).
• Proficiency with legal software platforms, document management systems, and electronic filing systems.
• Strong written and verbal communication skills.
• Highly organized, detail-focused, and proactive with the ability to manage multiple deadlines.
• Dependable, professional, and able to handle confidential information with discretion.

Top Three Qualifications for Success

1. Strong litigation experience as a legal secretary (3+ years).
2. Extensive experience managing deadlines, filings, and court documents throughout all phases of litigation.
3. Exceptionally organized, with a keen eye for detail and accuracy.

Compensation & Benefits

• $80,000 - $100,000 annually, depending on experience and depth of litigation expertise.
• Compensation is negotiable for candidates with advanced skills and strong litigation backgrounds.
• Opportunity to work in a collaborative, professional environment with seasoned litigators.